State of New Mexico
Music Commission
Regular Meeting
12 January 2021
1:00pm—3:00pm
via Zoom
AGENDA
I. Introductions : Carlos Medina, Chair New Mexico Music Commission (NMMC)
a. Participant biographical profiles : Medina will invite each commissioner and guest speaker to briefly introduce themselves. Introductions will be limited to 15 seconds per person. Review biographical profiles for further information on each commissioner and guest speaker.
b. Roll Call : José Ponce, Secretary New Mexico Music Commission
i. Medina may modify the agenda to accommodate lack of quorum and/or absent speakers, as needed
II. Consider approving the agenda : Medina ACTION by roll call vote
III. Consider approving previous minutes : Medina ACTION by roll call vote
IV. Officer elections : Medina
a. Review : Robert’s Rules of Order for Officer Nominations and Elections
b. Vice-Chair
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- Review : Vice-Chair duties
- Identify : All candidates for the office of Vice-Chair shall express their interest and outline their qualifications
- Nominate: Chair Medina shall open the floor for nominations; Commissioners shall nominate candidates; self-nominations are permitted
- Elect : ACTION by roll call vote
c. Secretary
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- Review : Secretary duties
- Identify : All candidates for the office of Secretary shall express their interest and outline their qualifications
- Nominate : Chair Medina shall open the floor for nominations; Commissioners shall formally nominate candidates from the floor; self-nominations are permitted
- Elect : ACTION by roll call vote
V. Formation of Executive Committee (EC) : Medina
a. Review : Executive Committee duties
b. Discuss : Commissioners interested in serving as a member-at-large on the Executive Committee shall express their interest, outline their qualifications for the office, and share ways in which they envision contributing to the committee.
e. Deliverables : Chair Medina shall consider all interested commissioners and assign 2 commissioners to serve as member-at-large in the days following today’s meeting. The Executive Committee shall schedule its first meeting by Zoom before the end of January 2021.
VI. Formation of ad interim committees : Medina, Goodrich
Overview : 3 committees shall be formed to promote the Music Commission’s mission and duties during the interim period until a new strategic plan is adopted and implemented. Anticipated adoption of a new strategic plan is October 2021, with implementation beginning January 2022.
General Duties : Each commissioner shall serve on 1 ad interim committee. 2 committees shall consist of 5 members and 1 committee shall consist of 4 members. At such time a 15th commissioner is appointed by the Governor, they shall join the 4-member committee. Chair Medina shall assign committee members and appoint a chair for each committee. Each committee shall select a secretary. Each committee shall provide status updates to the executive committee and shall provide quarterly executive updates at each regular commission meeting. Duties specific to each committee are outlined below.
a. Education Outreach Committee (EOC)
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- Review : Education Outreach Committee duties
- Discuss : Commissioners interested in serving on the Education Outreach Committee shall express their interest, outline their qualifications, and share ways in which they envision contributing to the committee. Commissioners shall also express their interest in serving as committee chair should they be interested.
- Deliverable : Chair Medina shall consider all interested commissioners and assign 4/5 commissioners, one of which he will appoint as committee chair. The committee shall schedule its first meeting before the end of January 2021.
b. Development Committee (DC)
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- Review : Development Committee duties
- Discuss : Commissioners interested in serving on the Development Committee shall express their interest, outline their qualifications, and share ways in which they envision contributing to the committee. Commissioners shall also express their interest in serving as committee chair, should they be interested.
- Deliverable : Chair Medina shall consider all interested commissioners, assign 4/5 commissioners, 1 of which he will appoint as committee chair, to the Development Committee, by email in the following days after the January meeting. The committee shall schedule its first meeting before the end of January 2021.
c. Production Committee (PC)
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- Review : Production Committee duties
- Discuss : Commissioners interested in serving on the Production Committee shall express their interest, outline their qualifications, and share ways in which they envision contributing to the committee. Commissioners shall also express their interest in serving as committee chair, should they be interested.
- Deliverable : Chair Medina shall consider all interested commissioners, assign 4/5 commissioners, one of which he will appoint as committee chair, to the Production Committee, by email in the following days after the January meeting. The committee shall schedule its first meeting before the end of January 2021.
VII. Federal Funding allocated to the Music Commission by New Mexico Arts : Jenice Gharib, New Mexico Arts Grants Program & Policy Director
a. $10,000 program funding to be used before 31 December 2022
i. Review : Spending guidelines
b. $10,000 per fiscal year allocated to NMA’s NMTour program
i. Discuss : Ways in which the Commission could assist NMA with NMTour ~ some suggestions are listed in the Production Committees duties; the Production Committee will work with Gharib, Medina, and Goodrich on formalizing processes
VIII. Rural County Outreach : Medina, Goodrich
a. Review : Commissioner Outreach by County duties
b. Adopt : Commissioners shall adopt 2 rural counties ~ 1 from the 15 most-populous counties list and 1 from the 15 least-populous counties list and referencing the Rural County Outreach document to facilitate the adoption process. Each commissioner shall have 1 opportunity to barter/trade counties with another commissioner.
c. Discuss : Commissioners shall brainstorm possible outreach service projects
d. Determine : Commissioners shall discuss and determine by general consensus the number of outreach service projects to be delivered in each county during the 2021 calendar year
e. Deliverable : In order to verify compliance with State statutes and protocols, all gratis and/or funded outreach projects must be approved. Commissioners shall submit all outreach service project proposals to the Executive Committee for approval. Commissioners shall execute other duties as outlined in Commissioner Outreach by County duties. Commissioners shall deliver x-number of projects in each of their 2 adopted counties, as agreed upon in today’s discussion, before the end of the 2021 calendar year. Commissioners shall visually document all projects, to be featured on the Music Commission Facebook page and/or website. Commissioners shall submit a brief one-page Executive Summary of each project to the Executive Committee.
IX. Commission support of the state’s music industry during the COVID-19 pandemic and with recovery readiness : Frouge, Melissa Sanchez, Executive Director Intertribal Ceremonial Office, Department of Tourism
a. Reference materials
i. COVID-Related Resources for Artists and Arts Organizations ~ New Mexico Arts
ii. Save Our Stages Act ~ National Independent Venue Association
iii. Peer-to-Peer Workshops ~ Creative Capital
iv. NM Covid-19: Artists Resources, Support & Updates ~ Commissioner Frouge
v. COVID Safe Certified Training Program (currently does not include training for performance venues or events)
b. Discuss : Brainstorm and discuss ways in which the Music Commission may support the state’s music industry during/following the pandemic. Formulate a list of ideas; the Secretary shall record the list.
c. Deliverable : Each committee shall meet to discuss the list of ideas compiled today, brainstorm further, and provide fleshed out suggestions to the Executive Committee by 15 February 2021
X. 2021 Open Meetings Act resolution : Moander introduction, Medina ACTION by roll call vote
a. Review : 2021 Open Meetings Act resolution
b. Vote : Accept the 2021 Open Meetings Act Resolution
XI. Music Commission Foundation update : Schwartz
XII. Adjournment : Medina
2021 Music Commission Regular Meetings
Tuesday 13 April, 13 July, 12 October 1:00pm—3:00pm mst via Zoom until further notice
